HOW TO INCREASE PRODUCTIVITY

by Sydney Nanberg | Co-Founder of Social Salad Society | Article from www.sydneynanberg.com

You guys already know. I’m the CEO of a marketing agency, I have a podcast, a blog and I love to travel. I’m literally about to board a plane for Barcelona. I’m passionate about what I do, but I do A LOT.

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It’s super easy to get burned out, you know? It’s super easy to overbook myself, ok? It’s super easy to miss appointments and run late.

IT’S SUPER EASY TO JUST GET WOUND UP IN BEING OVERWHELMED.

No bueno.

What I’ve learned is something called time batching and it has made my life a whole lot easier & more productive.

…and who doesn’t love efficiency?

I wanted to share what I do to balance my lengthy to-do lists & I hope you find value in this!

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THE FIRST THING THAT I DID WHEN I BEGAN TIME BATCHING WAS TO FIGURE OUT WHAT I DO ON A DAILY BASIS AND FIND WAYS TO BECOME MORE EFFICIENT WITH THAT TASK.

WHAT I TIME BATCH

& how I think of the process

  • BLOG POSTS: I am obsessed with writing. Because I want to be a self-care, wellness & mindset resource for you, it is important that I always have fresh content. New reviews, new tips, new ideas, new check-lists and valuable content. I put a lot of time into developing each post.

What I used to do is write a blog post almost everyday. I’d do it at night right before bed. I actually found it to be relaxing, but the issue is that there are days where I am working until midnight.

HOW I TIME BATCH BLOG POSTS/CONTENT DEVELOPMENT

I pick 2 days/week where I sit down for about 3 hours and knock out 4 posts. That covers the week. I prepare my topics in advance and I have that time ( without any distractions ) to write. I usually do Saturday’s or Sunday’s because that is when I have quiet time.

Having these posts complete and ready to go, free’s up a lot of time during the week and at night. It removes any added pressure and helps me to be more efficient! Maybe I write from 7 am - 10 am on Saturday + Sunday ( you can find times/days that work for you ) & then I’m done!

  • SOCIAL MEDIA POSTS: I own a digital marketing company. Social media is what I do. Well, part of what I do. Whether it is for my own personal social media or for my clients, it is important for me to make sure everything goes out on time.

Creating and posting to social media is more time consuming than you might think. You have to create the post, post the post and engage for the post. I’d say I spend about half my day doing this EVERY DAY. Again, no bueno.

HOW I TIME BATCH SOCIAL MEDIA

On the 1st and the 14th of every month, I sit down and create content for 2 weeks. This way I have 2 weeks of content prepared. Not only that, but I schedule it! You can use scheduling tools such as buffer.com or crowdfire.com or hootsuite.com. I also use the Facebook scheduling tool, ok?

I have saved myself HOURS. Now, I have more time to engage ( which I always take the time to do manually ) and focus on completing other projects. Time batching is all about freeing up time and being as productive as possible!

  • EMAIL CAMPAIGNS: I love a good email campaign, but again, they are quite time consuming. Not only do I have to create and send campaigns for my own business, but I also do it for my clients.

HOW I TIME BATCH EMAIL MARKETING

The same way that I time batch my social media marketing! I plan out my campaigns ( and my client campaigns ) in advance, and create campaigns on the 2nd & the 15th of each month. Sometimes I will do it on my social media day, but it depends. The point is that I dedicate a few hours on those 2 days each month to develop the campaigns, upload the campaigns and schedule them to go out!

I use Mailchimp and design my campaigns in Photoshop. The best part about Mailchimp ( and many other CRM systems ) is that you can upload and schedule.

  • CLIENT WORK: Client work is my priority. I have ongoing projects and tasks that must be completed and produce results. My days are filled with client work, but with the amount of work, it is easy to lose track of time.

HOW I TIME BATCH CLIENT WORK

10 am - 7 pm is client work Monday - Friday. This is my career, ok? Somedays it is 6 am - 5 pm, and other days it is 4 am - 3 pm. .The point is, I time batch the repetitive tasks mentioned above, so that I can focus on completing my clients’ projects, engagement and other tasks during that time.

I also use my Monday - Friday time to lead generation for my marketing agency. So, I try to use my mornings to complete my client work, and when I am done, I focus on lead generation for my brand. Not email marketing. Not scheduling more posts. But, creating new ideas, outreach, and all that good stuff, ok?

MORNINGS: CLIENT WORK

AFTERNOONS: LEAD GENERATION

  • PODCASTS: So, not only do I have the SHE DID IT Podcast, but I also have a business podcast. I record weekly episodes for BOTH podcasts, and that is time consuming, you know?

HOW I TIME BATCH MY PODCASTS

This is how I time batch for the Social Salad Society Podcast. At the beginning of each month, I create the topics that I want to talk about on my podcasts. Sometimes I have last minute ideas, and that is wonderful, but I try to stick to a schedule. I also plan on who will be featured on my podcast at the beginning of the month.

Throughout the month, I reach out to people who I’d love to interview, and I plan from there! I create the questions and prepare in advance. If it is a solo episode, I record 2-3 at a time. I dedicate about 4 hours ONCE/month to my solo episodes on the Social Salad Society Podcasts. During those 4 hours, I record the episodes, edit them and schedule.

When it comes to recording with guests, my schedule is a bit different. I work around their schedule, however, I block out 3 hours, so that I can focus on recording, editing and scheduling. The idea is not to go from podcast, to conference call, to another post. What I like to do is complete the task and get it scheduled. This way it doesn’t sit on my to-do list, you know?

  • MEETINGS/CONFERENCE CALLS: Whether it is for my resource/brand, sydneynanberg.com, for the SHE DID IT podcast or for my marketing agency, I always have conference calls on my calendar.


I don’t have the type of business where I can just pick 2 days out of the week where I have all of my calls. That doesn’t work for me. If it is a client, I believe in trying to find a time that works for them, and if it is a guest for the podcast the same rule applies.

However, I have a tip.

HOW I TIME BATCH MEETINGS/CONFERENCE CALLS

I have 3 days out of the week ( Monday, Wednesday + Friday ) & specific times where I like to schedule my calls. I try to schedule my weekly, bi-monthly or monthly calls on those dates and within those times.

If it doesn’t work, it doesn’t work, but to be honest, it has always worked for me! This way, I know in advance that I have openings on those dates/times for meetings. I’m prepared. I try to leave Tuesday’s/Thursday’s without appointments to focus on projects.

WORDS OF ADVICE

There are many ways that you can time batch, and this just happens to be what works for me! You can create a strict daily schedule OR you can create content in advance on certain dates, accept calls at certain times and plan out your days so that you free up more time as I do.

It really comes down to whatever works best for you! Having my content developed and scheduled in advance is a huge time saver. Knowing that my blogs are ready to be published each day is great. Scheduling meetings at specific times & incorporated dedicated time to work on client projects is amazing.

Find what works for you. Write it down and stick to it! It might take time to adjust at first, but trust me, that “I don’t have time” excuse will disappear.

XO,

Sydney

Co-Founder of Social Salad Society & article is from www.sydneynanberg.com

FOLLOW SYDNEY ON INSTAGRAM

5 TIPS FOR SELF DISCIPLINE

by Sydney Nanberg | Co-Founder of Social Salad Society | Article from www.sydneynanberg.com

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The only way to get work done is by doing it.

Taking action. These are the words that I live by.

I CAN EITHER STAY WHERE I AM AT OR PUSH TO GET TO WHERE I WANT TO BE, YOU KNOW?

Discipline is tough shit. Let’s keep it real. It’s not ALWAYS easy to keep yourself in line, ok? I’m not here to preach to you, but I want to share 5 tips to improve your self discipline.

…because self discipline allows us to get shit done and reach our goals, right?

Without discipline, you are going to be all over the place and no one wants that…

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Self discipline doesn’t happen overnight. We aren’t born with it. It is a skill. A learned skill that takes consistent practice!

Here are a few tips to help you with that!

MAKE A TO DO LIST

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Set your top 5-8 priorities for the day and don’t stop until they are done.

Go one by one and check off each task as completed. Highlight it. Make it pretty. Find a pretty notebook for your to do list. The little things will make it more fun and exciting, got it?

SET CLEAR GOALS

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…AND I MEAN LIKE, GET SPECIFIC.

If your goal is to get in better shape ( for example ), then write down a game plan.

  • What you are going to eat?

  • How often you are going to hit the gym?

  • Where you want to be at the end of each week?

Like get super specific so that you have SOMETHING to achieve that day.

I think that we become less disciplined when…

…we are unsure of what is is we are working for. Or to be honest, when we are unmotivated/disinterested, you know?

  1. Set a goal

  2. Understand how you are going to achieve it

  3. Follow that plan and take action

THIS GIVES YOU GUIDANCE AND TAKES OUT SOME OF THE TOUGH WORK.

…but make it fun! Create an execution board that has your goals, your plan, your tackle list that you can check off. Hang up that board. Make it exciting! You will be more likely to be disciplined because you will have something to follow.

Once you start, it’ll be more difficult to stop.

STOP THINKING

I saw this on the Netflix TV show, Fauda. I know. Totally random, right?! OH! …and said in a totally different context…

I’m not going to go through the whole story of why that conversation even came up, but what it came down to was this.

If you start to think about something, you end up overthinking.

…and then, you are wasting time. You waste actionable time. You talk yourself out of something. You talk yourself into something else.

YOU GET WHERE THIS IS GOING, RIGHT?

You can’t think. You have to just do.

The second you just start “doing” is the second you become more productive. You just have to go go go and push through. Don’t think about what you have to do. Look at your to do list and just do it.

You’ll be done a lot quicker, and I mean… how great is that?

THROW AWAY TEMPTATIONS

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I hate that “out of sight out of mind” mentality.

Personally, I struggle with getting distracted by YouTube or Instagram. When my mind starts to wander, I end up scrolling through my feed or watching makeup tutorials. Serious problem. Like I spend hours.

To stay off of YouTube or prevent myself from scrolling through my feed, I just don’t open the apps.

BUT, THIS POST IS ALL ABOUT SELF-DISCIPLINE, SO HOW DO I DO IT?

This is just one example of temptation. I allow myself breaks!

BUT - before I get into breaks, temptation can also consist of… going out with friends or even phone calls while you are in the middle of doing something. Temptation is anything that takes you away from your work or whatever it is that needs to be done. It comes in many forms.

Remove it from your environment.

  • If you want to eat healthier, then don’t buy junk food.

  • If you want to be more productive, then turn off your notifications on your phone.

..but I want to talk about breaks, because this also really helps me with self discipline.

TAKE BREAKS

In my personal opinion, breaks are going to make you more productive. Just take 15 minute breaks every hour. You will feel like a new person. You’re honestly going to feel refreshed. We can’t work ourselves to death…

That will ruin your creative process and productivity. Breaks allow our minds to rest and reset. It gives us time to think about something OTHER than what we are doing.

Do whatever you want when you take your break.

I like to walk. You can do jumping jacks. You can read a book. You can sit in silence. You can eat. You can do whatever it is that you want. Just take a fucking break every so often, k?

I get it. We can get so wrapped up in what we are doing that a break almost gets us out of our “zone.”

I talked about this in a recent post, but the truth is that if you don’t take that break, you’ll end up being less productive.

TRY IT AND FIND OUT WHY.

What helps you to become disciplined?

XO,

Sydney

Co-Founder of Social Salad Society & article is from www.sydneynanberg.com

FOLLOW SYDNEY ON INSTAGRAM!

HOW TO WAKE UP MOTIVATED

by Sydney Nanberg | Co-Founder of Social Salad Society | Article from www.sydneynanberg.com

So many of my friends ask me how I am OBSESSED with mornings.

HOW DO I WAKE UP WITH SO MUCH ENERGY?

I’ve actually been compared to the energizer bunny, and ya know what? I like that. I wake up and am ready to take on my day. That’s just how I am. 

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The day doesn’t always play out perfectly… but, the point is that I’m a morning person. 

I’m also a creative. I love seeking inspiration everywhere I go. I love to feel inspired. I love to wake up feeling inspire. When I feel inspired, I feel motivated, you know?

What’s my secret. What am I hiding. How do I do it?

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As a morning person, it comes naturally, but I’m going to share what I do with all of you in hopes that this gets you going in the morning as well! It’s all about mindset.

In my opinion, there is nothing like a productive morning! 

…and I just want to point out that when I wake up past 6:30 or 7:00 am, I already feel like my day is done. Wasted. Gone. Goodbye. In the trash. History. 

Sooooo, I guess you can say I take my mornings VERY seriously. 

TIPS FOR WAKING UP MOTIVATED 

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NIGHTTIME + MORNING ROUTINE 

Put one in place. Just do it. Get in the habit. Find what works for you.

I’ve shared BOTH my nighttime and morning routine on the blog, but the reason WHY I value these routines so much is because it helps rejuvenate my mind and body after and before a long day. 

We can get so busy during the day and caught up in stress, anxiety and other normal life challenges.

TIME FOR OURSELVES IS NOT ONLY NECESSARY, BUT NON-NEGOTIABLE.

When you end the day putting yourself first and you wake up putting yourself first, you will be able to take care of others better. Not just others, but situations, meetings and anything that happens during the day, ok? 

  • If I went to bed right after responding to an email, I’d wake up feeling stressed. 

  • If I went to bed after a hot steam shower, some essential oils, meditation, journaling and whatever else makes me happy, I’m going to wake up in a different state of mind, you know?

Same goes for the morning.

  • If I wake up and immediately go to my inbox, I don’t have time to set my intentions!

  • If I wake up, take some time for me, I will feel more confident and in control of the day.  

FUN LITTLE TIP:

  • Do your to-do list and calendar at night.

  • Get your clothes ready for the next day.

  • Take out your vitamins.

  • Fill up your water bottle.

DO ALL OF THE LITTLE TASKS AT NIGHT, SO THAT YOU DON’T HAVE TO WORRY ABOUT THEM IN THE MORNING.

Now, a lot of the following will fall under your nighttime and morning routine, but let me break down the little tasks that I find MOST important for motivation.

HYDRATE

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I talk about this a lot as well. There was a time in my life where I really disliked water. Strongly disliked water. Diet Coke all the way. Until I realized that my migraines and lack of energy were a major problem, k? 

I not only hydrate throughout the day, but I SPECIFICALLY drink 2 glasses of water when I wake up and 2 glasses of water before I go to sleep. This way, I start my day hydrated and I keep my body as hydrated as possible through the night. 

This is one of my biggest tips for waking up more energized, and when you have more energy, you feel more motivated. 

Productivity at its finest! 

MAKE YOUR BED 

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This is a super small tip. I personally work from home, so I am always looking at my bed. When it is not made, I feel like a mess. It’s as simple as that. When I make it, I feel like I have my shit together.

Even if you don’t work from home… coming home to a freshly made bed is so soothing. 

IT’S LIKE GETTING INTO A 5 STAR HOTEL ROOM BED. 

…and if you didn’t know, there are a lot of statistics out there on the benefits of making your bed. It is such an easy task that makes a huge difference. At least mentally. 

GET MOVING

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Every morning I make it a point to walk for at least one hour.

Not everyone has to do that. Not everyone has time. But, everyone can MAKE TIME for 10-20 minutes of movement. You have been laying still all night long. Moving gets your blood flowing, your mind going and wakes you up!

Between hydrating, making your bed and getting in a little movement, you are already on the right path to a productive day. 

I DO NOT BELIEVE IN EXCUSES.

If you feel like you just don’t have time, wake up a little bit earlier. It’s that simple. If you can’t go walk, do jumping jacks. If you can’t do jumping jacks, do sit ups. If you can’t do sit ups, stretch.

Do something that requires movement. 

THE TWIST - while I’m moving, I am thinking about what I am grateful for, what I am looking forward to and my goals. This not only excites me, but it allows me to feel fulfilled. Starting your day feeling fulfilled leads to motivation. 

FIND INSPIRATION

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 Like I said, I am a creative. But honestly, I think with any job you have, you have to feel inspired in order to remain motivated. Something needs to light that spark, you know what I mean? 

When I go for my walk every morning, I might also listen to a motivational podcast. I always talk about Gary Vaynerchuk, but I also love Tony Robbins, Tim Ferriss and Ed Mylett. Sometimes getting in that pep talk first thing in the morning does the job. Even if it’s not your day, a pep talk from one of these guys will make it your day.

When I listen to these podcasts, I learn, I feel like I want to push myself, I feel inspired, I feel like doing it all! That’s the best way to start your day. 

FINAL THOUGHTS

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It doesn’t take a lot to wake up motivated. It’s about putting the right steps in place. Taking care of you. Making sure that you are setting yourself up for success.

That is how I manage to do it. 

ANOTHER FUN LITTLE TIP: I even have a motivating song as my alarm just in case I don’t wake up on time. No one likes that annoying and loud alarm sound anyway, right?

WHY NOT MAKE IT MOTIVATING?

Some days you won’t feel motivated. Some days you will feel super motivated. Just because you start implementing these tips doesn’t mean you are automatically going to be this productive, motivated machine, ok? 

Find what works for you. This is what works for me. I hope you found this valuable and I cannot wait to hear your results!

XO,

Sydney 

Co-Founder of Social Salad Society & article is from www.sydneynanberg.com

FOLLOW SYDNEY ON INSTAGRAM

HOW TO STAY LASER FOCUSED

by Sydney Nanberg | Co-Founder of Social Salad Society | Article from www.sydneynanberg.com

A question that I get asked a lot is: How can I be more productive with my day?

If you are an entrepreneur or even just looking to make moves in life, you’re going to love this.

Buckle up.

FIRST THINGS FIRST, IF YOU KNOW ME WELL, YOU KNOW THAT I AM OBSESSED WITH A GOOD QUOTE. IF YOU DON’T KNOW ME WELL, NOW YOU KNOW ;)

It’s like that little boost of motivation. THE SPARK. I love a good spark.

I recorded two new episodes of the SHE DID IT podcast this week and it’s so funny because both guests brought up Walt Disney as their inspiration.

Let’s start with one of my favorite quotes:

“The way to get started is to quit talking and begin doing.” - Walt Disney

I like a good straight forward quote.

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Now, let’s talk productivity.

I don’t have all of the answers on how to unlock your inner Steve Jobs, however I’ll give you everything that works for me.

I really do love to share my insight with you guys as long as it provides value. I want to know that my tips are helpful to you!

I have a few super easy tips that literally anyone can start using LIKE TOMORROW.

…and man do they make a difference!

Because let’s face it guys, time is MONEY MONEY MONEY.

#1. A Planner Is A Good Place To Start

A lesson that I learned was to get a planner and color code that thing like never before. You can use Google Calendar, you can use the calendar on your phone or a physical calendar that you can write on.

I PREFER A PHYSICAL CALENDAR THAT I CAN WRITE ON.

Grab a cute pen. Invest in a few highlighters and organize your life. Making it all cute and colorful also motivates me and gets me really excited!

What I like to do is write down my appointments and potential appointments.

So, appointments are highlighted in yellow, potential appointments are highlighted in orange, and completed appointments are highlighted in pink.

I’m not missing a single detail. I just don’t have time.

I look at this calendar in the morning, in the afternoon and I plan ahead before I get to sleep.

Tip: Do your calendar for the day the night before. That way you wake up a bit less stressed.

#2. My To-Do List

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Man, what would I do without my to-do list? HA. It is my everything. I’m not big on technology for organization. It just doesn’t cut it for me. Don’t ask me why. I have no idea.

SO, I HAVE A JOURNAL SPECIFICALLY FOR MY TO-DO LIST.

Tip: I read my to-do list when I get up in the morning and I add to my to-do list EVERY SINGLE NIGHT. ( this way I don’t forget anything before I fall asleep )

Something that is really important when it comes to the to-do list is prioritization. If you read a lot about successful entrepreneurs, some say ( and I am so sorry, but I cannot remember which ) that you should prioritize your top 5 tasks for the day.

Those come first.

You need to get done what is important.

When it comes to my to-do list, it is quite lengthy, but my top 5 check boxes are always the ones that are a MUST when it comes to getting it done.

I think people can get super caught up in all of the things they have to do, but if you can learn to prioritize your to-do list, you’ll notice that your productivity levels will SKY ROCKET. Like, I’m not even kidding.

Oh! I color code my to-do list as well by priority. That helps me!

Priority tasks are in yellow

Other tasks are in orange

Green means they have been done

You have to think about what is really important when it comes to being productive, especially when it has to do with your brand.

I like to structure my day so that the most important tasks get completed. When I go to sleep at night, I like to know that I have made progress with my brand.

I might not have checked off everything on my to-do list, but I have made progress. I am chipping away slowly.

Growth, no matter how slow, is growth, and I’d rather do it right from the start.

Make sense? good!

#3: Time Block Like CRAY

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Side track - anyone else OBSESSED with the HBO series, Girls? I had to include this gif of Shoshanna. #seriouslyobsessed

Alrighty…

TIME BLOCKING IS OF THE MOST VALUABLE SKILLS THAT I LEARNED.

Def something that you can implement now. YOU JUST GOTTA DO IT lol

I have a specific way that I like to organize my days. I also have a lot of tasks that need to get done.

  • Content Development

  • Brand Management

  • Client Management

  • Meetings/Conferences

  • The Podcast

  • …and more LOL

Something that really helps me is to set aside times to tackle each of those tasks.

So, instead of juggling them all each day…

I say “ok, Monday’s I develop content from 9 am - 1 pm. Tuesday’s I do all of my meetings, Wednesday’s are for podcasts…” and so on.

Do I stick to this every day? Eh, but I try my best and my best is pretty damn good.

Depending on what’s going on that week, the schedule might change, but for the most part, I stick to my time blocks for those tasks.

What this does is allow me to focus on the specific task at hand and get MORE DONE AT ONCE. Instead of writing content each day, I can sit down for 4 hours an knock everything out for the week.

Productivity at its finest ;)

LASER FOCUS EVERYONE. LASER FOCUS. I’m telling you batching your work through time blocks will change your life. Please please please please try it.

#4. Learn To Say NO NO NO

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This is actually a tough one, even for me, but it’s necessary. I practice this every day.

Just because someone calls you or emails you does not mean you have to reply immediately.

…and just because you don’t reply immediately, DOES NOT mean that it isn’t a priority. It just means that you will have to get back to them.

Seriously, my clients are my absolute priority, but I need to be my most productive self for everyone to be a success! I have to say no at times.

I tell people honestly if something doesn’t work for me.

I do not like late afternoon meetings because I am falling asleep since I am such a morning person.

I do not work at night. I set limits.

Taking a lunch break isn’t the easiest for me either because I’m in meetings or working on new content.

There are certain times in the day where I just have to say no.

SAYING NO FREES UP MY TIME AND ALLOWS ME TO BE MORE PRODUCTIVE.

If something doesn’t work for you, say no and don’t be afraid. You are in control of your own life.

I really hope that these tips were valuable to you, and I want to know how your productivity levels change once you implement them.

Well, it’s 10:30 pm here in Miami Beach and I’m off to do some planning in my calendar. I want to know WHAT ARE SOME OF YOUR FAVORITE PRODUCTIVITY TIPS?

Good night!

XO,

Sydney

Co-Founder of Social Salad Society & article is from www.sydneynanberg.com

FOLLOW SYDNEY ON INSTAGRAM